Job management software is an investment in the future of your business. It’s an incredible tool that minimises time spent on rote tasks and streamlines your systems. However, to extract maximum value from your software, you need to find the right one AND have it set up correctly.
Many trades business owners find themselves paying for a whizz-bang software package that has amazing features they never use. Or they sign up to the newest and most exciting system and discover that they have absolutely no idea how to integrate it into their business operations. All too often, something that should make life easier is just another bill to pay.
With the economy in a period of stabilisation, many companies are looking for opportunities to shave down their expenses. It might be time to switch up your software! Alternatively, it could be that a few simple adjustments take it from added expense to valuable investment.
Signs your job management software is costing too much
When you’re used to paying for and using a particular piece of software, it can be difficult to identify when you’re not getting your money’s worth. Often, our clients say they chose a JMS based on a recommendation. No two businesses are exactly the same, and what works for another company might not work as well for yours.
Here are some indications that you could find a better deal:
You’re paying for features or users you don’t need. If you’re paying for ten users but only have four that are active, that’s an easy way to cut down. Only using a few aspects of a very comprehensive JMS? It might be time for something simpler.
You’re still using other tools. Quoting in Word and invoicing in Xero when your JMS has capacity to do these tasks? You’re either paying for too many features or need some training to get the most out of your software.
Your workflow is hindered, not helped. A job management software should reduce the load, not add to it! If you’re finding that using the system just means more computer work, you could be doing it wrong. Proper set up and implementation helps you to develop a good flow.
You’re double-handling! The right job management software, well integrated, will replace your admin tasks rather than replicate them. Often, this requires adjusting your systems, not your software.
Any or all of these things can indicate that you’re not getting the most from your choice of job management software. If it’s time for a change, check out our guide to finding the right JMS for YOUR business!
Getting the best bang for your buck
The question to ask yourself is simple: Is your software saving you enough time to make it worth what it’s costing you in money? If not, there may be a few small tweaks you can make to reduce costs, like minimise the number of users or level of features you’re paying for. There may also be some things you can do to maximise value, like adjust your set up or train your people to use it more effectively.
A self-audit is a great way to find out whether your software is costing you too much. Make a list of features you’re using; what’s helpful and what’s just noise. Compare this to what you’re paying to decide whether you’re coming out on top.
More drastic measures required? FreeUp can help! Our software specialists have helped a wide range of trades businesses to find the software that best suits them, set it up effectively, and train their people to use all features for maximum return on investment.
Take a look at our services page to see how exactly we can help, from a full tech audit to a simple “ask us anything” chat led by your questions.
